Google just dropped something most people haven’t even noticed yet — a built-in AI note-taker inside Google Meet, powered by Gemini. No more Otter.ai. No more MeetGeek, Fireflies, Crisp or any other app. No more $15-a-month subscriptions just to get meeting summaries.
It’s now part of Workspace. Quietly integrated. No extra app, no extra setup.
And it works surprisingly well.
How It Works
When you start a meeting through Google Calendar, you’ll now see an option under Activities → “Take notes with Gemini.”
That activates the AI note-taker for your meeting. Everyone on the call will see a small Gemini icon that confirms notes are being taken (transparency matters).
When the meeting ends, Gemini automatically creates a Google Doc with your key takeaways, action items, and decisions.
It then:
Attaches the Doc to your Calendar event
Shares it with all meeting participants
Emails you a quick link to the notes
So, by the time you grab a coffee after the meeting, the summary’s already in your inbox.
Setting It Up (Takes 2 Minutes)
If you’re on a Workspace plan like Business Standard, Business Plus, Enterprise, or EDU:
Go to your Admin Console → Apps → Google Workspace → Google Meet → Gemini settings.
Enable “Let people use Google AI note-taking in meetings.”
That’s it. No extensions, no third-party permissions.
A Few Quick Notes
Works in several languages (English, Spanish, French, German, Italian, Japanese, Korean, Portuguese).
Notes are saved in the meeting organizer’s Drive by default.
Always review the output — it’s good, not perfect.
Why This Actually Matters for Real Estate Pros
If you’re in real estate, this is huge.
Think about your weekly rhythm: client calls, team meetings, lawyer updates, builder check-ins. All those discussions can now be captured, summarized, and stored automatically in Google Drive — ready to reference later when deals get busy or details get fuzzy.
It’s like having a virtual assistant that never forgets what was said.
You can even copy sections from the AI notes to update your CRM or client follow-up docs. It’s not just a convenience tool; it’s a quiet workflow improvement that keeps you focused on the actual conversation instead of your keyboard.
Quick Ethics Reminder
Always tell your clients or team when AI note-taking is active.
It’s about trust and transparency — plus it keeps you compliant if you’re sharing summaries outside your brokerage.
I’ve started testing this in my own meetings and early impressions are solid. The summaries are structured, easy to scan, and save a ton of time.
If you give it a try, I’d love to hear how Gemini handled your conversation. Did it actually catch the important stuff? Or did it miss some context?
Hit reply or drop a comment. Let’s compare notes — literally.